Privacy Policy

AgentaFlow Privacy Policy

Effective Date: July 12, 2025

AgentaFlow ("we," "our," or "us") is a startup business dedicated to helping small and medium-sized commercial enterprises leverage the power of Agentic AI. This Privacy Policy describes how AgentaFlow collects, uses, and shares information in connection with your use of our website, services, and interactions with us.

We are committed to protecting your privacy and handling your personal information with care and transparency. We adhere to high standards of data security and privacy.

1. Information We Collect

We collect various types of information, including personal information, to provide and improve our services. The specific information we collect depends on how you interact with AgentaFlow and the services you utilize.

a. Information You Provide Directly to Us:

• Contact Information: Name, email address, phone number, company name, job title, and mailing address when you inquire about our services, register for an event, sign up for a newsletter, or contact our support team.

• Account Information: If and when we introduce user accounts, this may include usernames, passwords, and other credentials.

• Communication Content: Any information you provide when you communicate with us via email, forms, or other channels.

• Survey and Feedback Information: Responses to surveys or feedback forms related to our services.

b. Information We Collect Automatically (Website Usage Data):

When you visit our website, we may automatically collect certain information about your device and Browse activity. This may include:

• Log Data: Your IP address, browser type, operating system, referring pages, pages visited, and the dates and times of your visits.

• Device Information: Information about the device you use to access our website, such as device type, unique device identifiers, and mobile network information.

• Cookies and Tracking Technologies: We use cookies, web beacons, and similar tracking technologies to collect information about your Browse behavior, personalize your experience, analyze website traffic, and understand how you interact with our content. You can manage your cookie preferences through your browser settings.

c. Information from Third-Party Sources:

We may receive information about you from third-party sources, such as:

• Google Analytics: We use Google Analytics to understand website traffic and user behavior. Google Analytics collects information about your use of our website and may combine it with other information.

• Business Partners: If you engage with our partners or integrated services, they may share information with us.

• Publicly Available Sources: Information from publicly accessible databases or social media platforms.

2. How We Use Your Information

We use the information we collect for various purposes, including:

• To Provide and Manage Our Services

• To Communicate with You: To send you administrative notices, service-related announcements, updates about our services, newsletters, marketing communications, and respond to your inquiries.

• To Improve and Develop Our Services: To analyze usage patterns, troubleshoot issues, conduct research, and develop new features and services. This includes using aggregated and anonymized data for product improvement.

• To Ensure Security and Prevent Fraud: To protect our website, systems, and users from unauthorized access, fraud, and other malicious activities.

• To Comply with Legal Obligations: To fulfill our legal and regulatory requirements, respond to legal requests, and enforce our terms and policies.

• For Marketing and Promotional Purposes: To provide you with information about products, services, and promotions that may be of interest to you, based on your interactions with us. You can opt-out of marketing communications at any time.

3. How We Share Your Information

We may share your information with third parties in the following circumstances:

• With Your Consent: We may share your information with your explicit consent.

• Service Providers: We engage third-party service providers to perform functions on our behalf, such as website hosting, data analysis, payment processing, customer support, and marketing. These providers are bound by contractual obligations to keep your information confidential and use it only for the purposes for which we disclose it to them.

• Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity.

• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).

• To Protect Our Rights: To enforce our terms of service, protect our rights, privacy, safety, or property, or that of our affiliates, you, or others.

• Aggregated or Anonymized Data: We may share aggregated or anonymized information that cannot reasonably be used to identify you with third parties for various purposes, including research, analytics, and marketing.

4. Data Security

We implement reasonable technical and organizational measures designed to protect your personal information from unauthorized access, use, alteration, and disclosure. These measures include encryption, access controls, and regular security audits. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. When we no longer need your information, we will securely dispose of it or anonymize it.

6. Your Choices and Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, including the right to:

• Access: Request access to the personal information we hold about you.

• Correction: Request correction of inaccurate or incomplete personal information.

• Deletion: Request the deletion of your personal information, subject to certain exceptions.

• Objection: Object to the processing of your personal information for certain purposes.

• Data Portability: Request a copy of your personal information in a structured, commonly used, and machine-readable format.

• Opt-out of Marketing Communications: You can opt-out of receiving marketing emails from us by following the unsubscribe instructions provided in those emails.

To exercise any of these rights, please contact us using the contact information provided below. We may require you to verify your identity before processing your request.

7. Third-Party Links

Our website may contain links to third-party websites or services that are not operated by us. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party websites you visit.

8. Children's Privacy

Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to remove that information from our servers.

9. International Data Transfers

As we utilize Google Cloud services, your information may be stored and processed in data centers located outside of your country of residence, including in the United States. By using our services, you understand and agree to the transfer of your information to these locations. We will take appropriate measures to ensure that your data is protected in accordance with applicable data protection laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page with an updated "Effective Date." We encourage you to review this Privacy Policy periodically.1

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us